This application uses artificial intelligence to read, check, and store your invoices automatically. It removes the need for manual data entry and helps you track business expenses with minimal effort. The system scans documents, extracts key information like dates and totals, and alerts you to potential errors or fraud.
To start using the application, follow these steps:
- Visit the official release page.
- Look for the latest version at the top of the list.
- Click the link for the file ending in .exe.
- Save the file to your computer.
Ensure your computer has the following to ensure smooth performance:
- Operating System: Windows 10 or 11.
- Memory: At least 8GB of RAM.
- Storage: 500MB of free space on your hard drive.
- Processor: A modern dual-core processor or better.
- Internet: An active connection for initial setup and updates.
- Locate the file you just downloaded in your Downloads folder.
- Double-click the file to begin the installation.
- Follow the prompts on the screen to finish the setup process.
- If a security window appears, click More info, then click Run anyway.
- Once finished, a shortcut will appear on your desktop.
- Open the application by double-clicking the desktop icon.
- The system starts automatically. You will see a web-based dashboard appear in your browser.
- If the browser does not open, type
http://localhost:3000into your address bar. - You are now ready to upload your first invoice.
The dashboard provides a simple interface to manage your documents.
Click the Upload button to select a PDF or image file from your computer. The system processes the document immediately. Large files take a few seconds to finish.
Once the process finishes, the screen displays the extracted data. Check the fields for accuracy. The system highlights any suspicious values in red for your attention.
Use the search bar to find past invoices. You can search by vendor name, date range, or invoice total. The semantic search feature finds relevant documents even if you use similar words instead of exact terms.
The system combines several tools to handle your paperwork:
- Extraction: It uses optical character recognition to read the text inside your images.
- Intelligence: A language model reviews the text to understand context, such as identifying a tax amount versus a shipping fee.
- Database: All processed information is stored in a secure vector database, which allows for fast and accurate searching later.
- Pipeline: A multi-agent pipeline manages the flow of the document, ensuring every file passes through validation checks before it lands in your records.
Accuracy is a priority. The system includes built-in verification to flag potential fraud. If an invoice looks like a duplicate or contains inconsistent data, the system marks it as unverified. Always review these flagged items before moving them to your final archive.
The application works primarily on your local computer to keep your invoice data private. You only need an initial internet connection for download.
You can upload PDF documents, JPEG images, and PNG images. For the best results, use high-resolution scans or clear photos of your documents.
Visit the download link whenever you see a notice about a new version. Download and install the new version to overwrite the old one. Your data remains safe during the update process.
This version is designed specifically for Windows.
No. Your documents stay on your computer. The artificial intelligence models operate locally, meaning no external server accesses your sensitive financial information.
Follow these tips to get the best results from the system:
- Ensure good lighting when taking photos.
- Align the camera parallel to the document to avoid skewed angles.
- Keep the document flat so the text remains easy to read.
- Label your files clearly before uploading if you prefer to maintain an organized offline folder structure.
If the application fails to start:
- Restart your computer.
- Check if you have another application using the same web port.
- Redownload the installer if you suspect the file was interrupted during the initial download.
If the system has trouble reading a document:
- Check for wrinkles or stains on the paper.
- Re-scan the document using a higher dots-per-inch (DPI) setting if possible.
- Use the manual edit feature on the dashboard to correct any errors found during the extraction phase.
Contact the development team through the issues tab on the project page if you encounter persistent errors that prevent the system from functioning. Provide the version number and a description of the steps taken before the error occurred.