diff --git a/docs/lending/features/excel-download-overview.md b/docs/lending/features/excel-download-overview.md
index fd71ef73e..2f8472c02 100644
--- a/docs/lending/features/excel-download-overview.md
+++ b/docs/lending/features/excel-download-overview.md
@@ -216,6 +216,21 @@ You can also generate and download a report in an Excel format via the [Portal](
 
 You can also generate and download the **data export** report by clicking the **Export data** button on any of the Lending screens of the Portal.
 
+#### Report retention
+
+Lending reports are subject to two layers of retention:
+
+- **Time-based:** all reports are retained for approximately 90 days from generation, after which they are automatically removed.
+- **Count-based (categorized bank statements only):** only the most recent report is retained. When a new report is generated, the previous report is immediately deleted, even if it is still within the 90-day window.
+
+Because categorized bank statements are cumulative — each report contains all transactions from connected accounts to date — the latest report always includes all data from prior reports. We recommend fetching the most recent report using the [`/latest` endpoint](/lending-api#/operations/get-categorized-bank-statement) rather than storing and re-requesting a specific `reportId`.
+
+:::note 404 on older report IDs
+
+Requesting a superseded `reportId` via `GET /reports/{reportId}` returns a **404** response. This is expected — the report has been removed by the retention policy, not due to an error. Always use `/latest` to reliably retrieve the current report.
+
+:::
+
 ---
 
 ## Read next